CHAPERONE GUIDELINES as of 4/28/2006
1. If available, provide cell phone number to Volunteer Coordinator 3-5
days before trip date.
2. Check in with Chaperone Coordinator at designated time the day of a trip
and receive bus assignment. Chaperone Coordinator will appoint a lead chaperone
for each bus. Lead Chaperone will be responsible for providing direction to
students and other chaperones and assigning duties on the bus as needed. Any
and all discipline problems encountered on the trip should be reported to the
Directors as soon as possible. Each Lead Chaperone should carry a trip
itinerary at all times and make notes of any last minute changes.
3. Help students with loading the bus by providing appropriate
direction. It is important to remind students to handle uniforms with care.
Remind them of hat boxes, gloves, show shirt, socks and shoes as these are
often items forgotten. Check with Chaperone Coordinator for any additional
tasks.
4. Before departure from school, Lead Chaperone on each bus is
responsible for checking in students riding their bus by doing a roll call.
Report any “missing”, “not accounted for” students to Band Director. When
everyone is accounted for Director Meadows will give the go ahead to busses for
departure. This roll call will also occur whenever the bus stops and students
are allowed to exit the busses. It is especially important to remind students
to always travel with a “buddy” whenever the Band makes meal stops. No student
should ever be found wandering alone.
5. General care of bus and equipment. General
consideration of noise level. Keep this down for driver safety. Remind students
to remain IN seats. No standing or kneeling is permitted while the bus is
moving.
6. Upon arrival at competition site, directions will be provided by
Band Director for students to dress, unload, rehearse
and any additional tasks. Chaperones are to assist as needed.
7. Once the band is dressed the chaperones are responsible for
reviewing the dress of all band members to make sure they are ship shape. Make
sure all band members have their gloves with them, are dressed correctly and
that their shoes are clean. Stay with the band in the holding area before
proceeding into the stadium for competition.
8. After performance the Director informs the Band where to assemble
for viewing other performances and for the Awards Ceremony. Pit members and
chaperones may join up with the Band once the equipment trailer is loaded if
that is how the Director has instructed the pit. Band students will also be
directed by the Band Director on changing out of uniform after performance or
after Awards Ceremony. Meal calls are at the direction of the Band Director.
The general rule is NO EATING OR DRINKING (EXCEPT WATER) IN UNIFORM.
9. After competition concludes, students load uniforms, instruments and
color guard equipment onto busses and prepare for departure.
10. Lead Chaperones take attendance and report back. Lead Chaperones
inform the Director of all present or who is unaccounted for. The Band Director
gives the go ahead to busses for departure.
11. About 15-20 minutes before arrival back at school, Lead Chaperones
will remind the students to collect all belongings and check for trash around
their area and place it in the appropriate receptacle. Lead Chaperone should
walk back and check condition of bus. If trash has not been appropriately
picked up, then students should remain on the bus until bus is clean.
Generally, the bus driver has a broom in bus storage area, if necessary.
12. Upon arrival at NCHS, keep students on bus for final instructions from Mr.
Meadows, do not let then disembark until ordered to do so. When allowed to
disembark make sure the students unload the busses and truck.
13. Thanks for a job well done.
Items a good chaperone needs: