Meeting Minutes
COLENE HOOSE
PTO
Minutes of the Board meeting 4/21/08
· President Tammy Kemp called the meeting to order at 7:00 p.m. Members and guests in attendance totaled 19. There were two visitors in attendance to get ideas for starting a PTO in Lexington.
·
Minutes from the 3/17/08 meeting were reviewed and approved as reported.
Treasurer’s Report
· Tammy, for Mike, submitted the financial report as of April 2008, as well as the Carnival report. Deposits from Spirit Wear, Carnival, Carnival Pre-fund and interest were made totaling $13,799.98. Checks for Teacher Appreciation and Carnival were made totaling $3,673.53. Current Balance is $32,726.60. Tammy, for Mike, stated that we are still waiting on a bill for Spirit Wear and that the Chess Club has been given their $200.00 and they will be spending it to take students to Nationals. Report was approved as submitted.
Principal’s Report
· Mr. Heineman distributed a copy of his notes. Said notes included information on the following:
· Carnival went very well. The changes made this year (wristbands, elimination of tickets and tokens, among other things) seemed to work well.
· Secretary Day is April 23.
· Counselors and Chiddix students visited Hoose 5th graders on April 11. The 5th graders will be going to visit Chiddix in May.
· We will have an assembly by the Prairie Fire Theatre on May 9 at 9:00 and 10:00. Last year’s cost to the PTO for this was $700.00.
· The end of year trips and picnics have been scheduled.
· Kindergarten registration will be on May 1.
· Field Day will be on May 23. This was moved up one week.
· The following new teachers have been hired for next year: Seth Birgells (2nd grade), Jason Alexander (2nd grade) and Ashley Mayor (3rd grade).
Committee Reports
Programs and Membership
· No new news.
Welcome Committee
· No new news.
Magazine Drive
· Carolyn stated that they are still looking for a lead coordinator for next year’s drive.
Toys for Tots
· No report.
Carnival
· Colleen and Polly stated that the Carnival went very well and ran very smoothly, with few complaints. The initial figures show that the Carnival brought in $11,023.40 with profit of $7,128.50. This does not yet include the money that we will receive from the Kettle Corn company.
· Some areas that will be worked on for next year’s Carnival include: putting the balloon man in his own room to eliminate the long line in the cafeteria, finding a better spot for the magician to eliminate crowding in the hallways and adding a second cake walk room.
Teacher Recognition
· Crystal stated that they had a beach party in March and they are planning a book theme for Teacher Appreciation week (May 5 – 9).
Secret Pal
o Tammy G. stated that she will be leading this committee next year and would like someone to assist her. She stated that the reveal breakfast is planned for May 16.
Publicity
· Mark stated that the next newsletter will go out soon.
Library Assistant
· No new news.
Parent Volunteers
· Colleen stated that she has met with Kris and gotten the dates for next year for her send home letter. She stated that she will be getting the volunteers lined up for registration.
Teacher Helper
· Lori stated that she will need a new person to coordinate for next year.
CAC
· Tammy V. stated that last month the groups presented their topics to the Council. This will be presented to the Board on May 9. She stated that they are now done for the year.
· Tammy V. stated that Mark’s position is now open for CAC.
Spirit Wear
· Tammy H. stated that they have not yet received the bill for Spirit Wear. She believes our profits will be less this year because much of our sales were the $5.00 t-shirts, which we did not make money on. She stated
Jeanette will not be doing Spirit Wear next year and that she could use someone to help for next year.
Teacher Representatives
· Mr. Broach and Mrs. Potthoff were present.
· Mr. Broach stated that he thought the Carnival was wonderful.
· Mrs. Potthoff stated that the wireless headsets that we had discussed at last month’s meeting would be purchased from Cousins Video Co. We would need 13 classroom sets (K, 1, 2, & 5B) along with a few extra sets totaling approximately $3,064.00. She stated that shipping is normally very expensive for these items, but that the company has agreed to waive shipping fees for us. Motion was made, seconded and approved unanimously to provide $3,064.00.
· Mr. Broach stated that the pencil sharpeners which were previously discussed would cost approximately $1,600.00. This would include one sharpener for each grade level, one area and one for ECE. It was agreed that identical pencil sharpeners would be purchased for each grade. Motion was made, seconded and approved to provide this amount.
Old Business
· No other old business was discussed at this time.
New Business
· Tammy K. stated that the following positions will be open for next year:
CAC (3-5 year position)
Spirit Wear
Magazine coordinator
Carnival (baskets)
Secret Pal
Teacher Helper
· Tammy K. stated that for next year’s ice cream social, proposals must be submitted. There will be a vote on any submitted proposals at next month’s meeting.
· Tammy K. stated that she has had questions about our school’s internet slander policy. Mr. Heineman stated that he will check with Unit 5 to see if there is a policy being enforced on this.
No further business was noted at this time. Tammy Kemp adjourned the meeting at 8:05 p.m. The next meeting will be at 7:00 p.m. on Monday, May 19, 2008.
Respectfully submitted,
Polly Blanchard, Recording Secretary
The following changes to my April PTO notes have been made:
Under CAC: It should have stated that the groups presented their topics to the council last month and that the topics were presented to the Board on April 9 (not May 9).
Under New Business: It was stated that the open CAC position is for a 3-5 year position.? This position was changed from a 3-5 year position to a 1-5 year position.? The open CAC position is for 1-5 years.